Frequently Asked Questions
Have questions about hosting your Missouri wedding at The Heartland Lodge?
Learn more about our venue below:
General FAQs
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Yes! Book an appointment to ensure an Event Manager is available to show you around and answer all your questions.
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Our reception hall seats up to 275 guests for a sit-down dinner. If you’re having a band, we recommend capping your guest list at 225 to leave room for the musicians.
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Nope! Enjoy these spaces at no extra cost. We want you and your bridal party to feel special and comfortable on your big day.
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We have a variety of rental options that range from a single day to a full weekend experience, plus add-ons to personalize your celebration. To see all the package details and included items check out our pricing details HERE.
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Please see the list of available dates HERE.
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After your tour of The Heartland Lodge simply confirm the date you have selected for your wedding with your event manager. When the contract is signed, the event insurance is submitted and the first payment is made the date will be yours!
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A $1,500 deposit secures your date when you sign the contract. The remaining balance is divided in half and due at six months and three months before the wedding respectively.
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Your one-hour rehearsal is included in the rental price and is typically scheduled for the Thursday or Friday before your wedding, depending on availability. Your Event Manager will coordinate with you one month before your wedding to set this up. If you don’t have a wedding planner, designate someone to manage the rehearsal and ensure everything goes smoothly on the day.
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Your rental includes 13 hours (unless you purchase extra hours), with the final hour reserved for cleanup. Feel free to adjust your timeline to fit your needs.
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Your day typically includes one hour for the ceremony (including guest arrival) and four hours for the reception. All events must end by 11 PM. Here’s a sample timeline:
11:00 AM: Arrival for setup and bridal party prep
6:00 PM: Event start time, guests begin arriving
6:30-6:45 PM: Ceremony
6:45-7:30 PM: Cocktail hour
7:30 PM: Reception begins
11:00 PM: Reception ends, cleanup begins
12:00 AM: Cleanup completed, doors locked
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We’ll ask for your estimated guest count three weeks before your wedding. Your Event Manager will confirm the final count with your caterer two weeks before to ensure we are prepared for your wedding day.
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Yes, our reception hall is fully accessible. We have two designated handicap accessible parking stalls. If there is a need for more reserved parking please let us know so we can make arrangements.
Reception FAQs
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Our round tables seat 10-12 guests each. We also have rectangle tables seating 8 guests each and cocktail tables for mingling on the patio.
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While we do not directly provide the catering we have a select list of top-notch caterers specializing in weddings to ensure a fantastic culinary experience. Check them out HERE. All food served at your reception must be served by your licensed and insured caterer.
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No, you must use your approved caterer for all food. You can bring lunch for your bridal party and those helping with setup.
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All alcohol must be served by our bar service in accordance with our insurance and liquor license requirements. This ensures compliance with regulations and provides a hassle-free experience for you and your guests. While you may choose to provide beverages through The Heartland Lodge or non-alcohol beverages through your caterer, our bar service is a valued wedding package add-on that allows you to relax and enjoy your special day without worry.
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At The Heartland Lodge, we understand the importance of personalizing your wedding experience. Couples are welcome to choose any vendor that suits their vision for their special day, with the exception of bar service and catering, which must be provided by our approved caterers.
Additionally, all vendors who come on-site to conduct their business are required to present a valid certificate of insurance. This ensures that every aspect of your event is handled with professionalism and care. Please make sure that any hired vendors possess general liability insurance and the proper licenses, as we cannot allow any vendors who do not meet these requirements. Your peace of mind is paramount, and we strive to create a safe and enjoyable environment for your celebration.
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Yes! Floor-length linens are indeed included as part of your package, which is a fantastic benefit. This thoughtful inclusion represents a significant savings for you and your budget, allowing you to allocate your resources toward other important elements of your special day.
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Absolutely, our dedicated wedding coordinator is here to assist in setting up your chosen decorations, ensuring that your vision is beautifully brought to life. Whether you wish to enhance our rustic elegance with floral arrangements, personalized signage, or unique centerpieces, we’ll work collaboratively to create a cohesive and stunning atmosphere for your special day. And don’t forget about our FREE DECOR options to help save money in your wedding budget.
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Your rental includes 13 hours of access to the venue, with the final hour designated for cleanup and vendor load-out. Please note that the venue will close no later than midnight. If additional time is required, it is available for purchase.
Lodging FAQs
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A: Absolutely! We have designed our accommodations to rival the comfort and luxury of traditional hotels. From high-quality furnishings to thoughtful amenities, we have spared no detail in creating a truly exceptional lodging experience for you and your guests. Plus, the convenience of staying on-site allows for a more enjoyable wedding weekend.
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A: With 10 rooms available, each accommodating up to three guests, we can comfortably host up to 30 guests on-site. Our event managers will work closely with you to ensure all your guests' lodging needs are met.
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A: Contact The Heartland Lodge to book your room at 1776, the on-site accommodations at he Heartland Lodge.
